ROLE TYPE
Vendor Operations Support Role — Event-Focused Assignment

ROLE PURPOSE
Oversees all vendor check-in logistics and on-site operations to ensure vendors and resource partners are placed correctly and supported throughout the event.

SCOPE OF RESPONSIBILITY
• Oversees vendor check-in process
• Coordinates vendor arrival timing and flow
• Communicates with Vendor Director and Operations Team
• Ensures vendors are directed to correct locations
• Troubleshoots vendor needs on event day

TIME COMMITMENT
• Light pre-event coordination
• Active role on event day
• Post-event feedback as needed

SUPPORT & STRUCTURE
• Works closely with Vendor Director
• Supported by maps, layouts, and vendor lists
• Leads Vendor Check-In team

IDEAL FOR SOMEONE WHO
• Is organized and calm under pressure
• Enjoys coordination and problem-solving
• Communicates clearly with teams

If this role feels like a good fit, please apply using the form below.

ROLE TYPE

Vendor Operations Support Role — Event-Focused Assignment

ROLE PURPOSE

Ensures all vendors and community resource partners follow event rules, safety boundaries, and setup standards so the Vendor & Resource Areas remain calm, professional, and mission-aligned. This role prevents prohibited items, unsafe setups, blocked lanes, and rule confusion by clearly communicating expectations and addressing issues early.

SCOPE OF RESPONSIBILITY

• Confirms vendors understand and follow vendor rules and expectations
• Enforces prohibited items and prohibited activities (including “no mechanical work” rule)
• Helps ensure vendor spaces stay within assigned footprint and do not overlap
• Monitors vendor area walkways, fire lanes, and safety access points staying clear
• Addresses compliance issues calmly and professionally before they escalate
• Supports Vendor Check-In & Operations Coordinator with rule reminders during load-in
• Communicates with Vendor Director and Operations Team when issues require escalation
• Documents repeated issues or major violations for leadership follow-up
• Helps protect emotionally sensitive Resource & Wellness spaces from disruption or misrepresentation

TIME COMMITMENT

• Light pre-event coordination
• Active role on event day (especially during vendor load-in and early event hours)
• Ongoing walkthrough support as needed during the rally

SUPPORT & STRUCTURE

• Reports to the Vendor Director
• Works alongside Vendor Check-In & Operations Coordinator and Vendor Support Float Volunteers
• Supported by vendor maps, layout plans, vendor lists, and event rules
• Escalation support available through Operations Director and Safety Team if needed

IDEAL FOR SOMEONE WHO

• Is calm, confident, and comfortable enforcing boundaries respectfully
• Notices details quickly and prevents problems before they grow
• Communicates clearly without confrontation
• Can stay professional under pressure and keep the vendor area peaceful
• Cares about protecting the mission, safety, and attendee experience

If this role feels like a good fit, please apply using the form below.

ROLE TYPE
Vendor Operations Support Role — Event-Focused Assignment

ROLE PURPOSE
Leads the vendor check-in table and ensures vendors are properly checked in, informed, and directed on event day.

SCOPE OF RESPONSIBILITY
• Manages vendor check-in station
• Verifies vendor arrival and placement
• Answers vendor questions
• Supports check-in volunteers
• Escalates issues to Coordinator as needed

TIME COMMITMENT
• Minimal pre-event preparation
• Active presence during vendor arrival window

SUPPORT & STRUCTURE
• Works under Vendor Check-In & Operations Coordinator
• Supported by vendor lists and maps

IDEAL FOR SOMEONE WHO
• Is friendly and detail-oriented
• Enjoys welcoming and assisting people
• Can stay organized during busy periods

If this role feels like a good fit, please apply using the form below.

ROLE TYPE
Vendor Operations Support Role — Event Day Assignment

ROLE PURPOSE
Supports vendor check-in by welcoming vendors, assisting with paperwork, and directing them to their assigned spaces.

SCOPE OF RESPONSIBILITY
• Assist with vendor sign-in
• Provide directions and basic information
• Help manage flow at check-in area
• Refer questions to Lead or Coordinator

TIME COMMITMENT
• Event day only
• Shift-based

SUPPORT & STRUCTURE
• Works under Vendor Check-In Lead
• Training provided on site

IDEAL FOR SOMEONE WHO
• Enjoys helping and greeting people
• Can follow simple instructions
• Is dependable on event day

If this role feels like a good fit, please apply using the form below.

ROLE TYPE
Vendor Operations Support Role — Event-Focused Assignment

ROLE PURPOSE
Ensures vendor spaces are clearly mapped, numbered, and labeled according to the event layout plan.

SCOPE OF RESPONSIBILITY
• Assists with vendor space layout planning
• Oversees numbering and marking of vendor spots
• Coordinates with space prep volunteers
• Confirms accuracy with Vendor Director

TIME COMMITMENT
• Light pre-event planning
• Active role during setup

SUPPORT & STRUCTURE
• Works closely with Vendor Director
• Uses provided site maps and layouts

IDEAL FOR SOMEONE WHO
• Is detail-oriented
• Enjoys spatial planning
• Can follow layout instructions precisely

If this role feels like a good fit, please apply using the form below.

ROLE TYPE
Vendor Operations Support Role — Event Day Assignment

ROLE PURPOSE
Prepares vendor areas by taping, numbering, and setting up layout markers prior to vendor arrival.

SCOPE OF RESPONSIBILITY
• Tape and mark vendor spaces
• Place numbers and signage
• Assist setup team as directed
• Ensure layout matches site plan

TIME COMMITMENT
• Event day (setup window)

SUPPORT & STRUCTURE
• Works under Spot Mapping & Numbering Lead
• All materials provided

IDEAL FOR SOMEONE WHO
• Enjoys hands-on tasks
• Can work outdoors
• Follows directions well

If this role feels like a good fit, please apply using the form below.

ROLE TYPE
Vendor Operations Support Role — Event Day Assignment

ROLE PURPOSE
Provides on-call support to vendors throughout the event, assisting with needs, questions, or small issues as they arise.

SCOPE OF RESPONSIBILITY
• Check in with vendors during the event
• Assist with minor needs or questions
• Communicate issues to leadership
• Help ensure vendors feel supported

TIME COMMITMENT
• Event day only
• Flexible, on-call role

SUPPORT & STRUCTURE
• Works with Vendor Operations team
• Clear escalation path provided

IDEAL FOR SOMEONE WHO
• Is approachable and helpful
• Enjoys being flexible
• Can problem-solve calmly

If this role feels like a good fit, please apply using the form below.