TRAVEL TRAIN SUPPORT ROLES

Travel Train Support roles help coordinate multi-location group rides leading into the Ride Out of the Darkness® event. These roles focus on regional coordination, relationship-building, and logistics, ensuring riders have safe, organized starting points, rest stops, and lodging options along the way. All roles in this category involve advance planning and coordination, with time commitment varying by role.

  • ROLE TYPE
    Travel Train Leadership Role — 10–12 Month Assignment

    ROLE PURPOSE
    Leads and coordinates a regional Travel Train, serving as the primary point of contact for riders traveling together to the Ride Out of the Darkness® event.

    SCOPE OF RESPONSIBILITY
    • Oversees planning and coordination of a regional Travel Train
    • Serves as main leadership contact for assigned region
    • Coordinates starting points, general timing, and communication
    • Works with Harley Dealership and Hotel & Lodging Coordinators
    • Supports safe, organized group travel
    • Communicates key updates to riders and leadership

    TIME COMMITMENT
    • 10–12 month commitment
    • Average 2–4 hours per month
    • Increased involvement closer to event
    • Event-day presence required

    SUPPORT & STRUCTURE
    • Reports to Travel Train Director
    • Leads regional Travel Train support roles
    • Supported by national templates and communication tools

    IDEAL FOR SOMEONE WHO
    • Is a confident communicator and organizer
    • Enjoys leading group rides or community coordination
    • Is calm, reliable, and safety-minded

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Travel Train Support Role — 10–12 Month Assignment

    REPORTS TO
    Regional Travel Train Captain

    ROLE PURPOSE
    Builds relationships with Harley-Davidson dealerships to serve as Travel Train starting points, rest stops, or lunch stops.

    SCOPE OF RESPONSIBILITY
    • Identifies and contacts Harley-Davidson dealerships
    • Coordinates dealer participation as Travel Train stops
    • Communicates expectations and basic logistics
    • Builds long-term relationships with participating dealerships
    • Shares confirmed stops with Travel Train Captain

    TIME COMMITMENT
    • 10–12 month commitment
    • Average 1–3 hours per month
    • Light, consistent outreach
    • Increased coordination closer to event

    SUPPORT & STRUCTURE
    • Works under Regional Travel Train Captain
    • Supported by outreach messaging and templates

    IDEAL FOR SOMEONE WHO
    • Is comfortable with outreach and relationship-building
    • Understands dealership culture
    • Is organized with follow-up

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Travel Train Support Role — 10–12 Month Assignment

    REPORTS TO
    Regional Travel Train Captain

    ROLE PURPOSE
    Secures hotel and lodging partnerships that offer discounted or group-friendly rates for Travel Train participants.

    SCOPE OF RESPONSIBILITY
    • Contacts hotels along Travel Train routes
    • Negotiates group rates or rider-friendly accommodations
    • Shares lodging options and details with Travel Train Captain
    • Maintains relationships with lodging partners
    • Updates leadership on confirmed lodging arrangements

    TIME COMMITMENT
    • 10–12 month commitment
    • Average 1–3 hours per month
    • Increased outreach closer to event

    SUPPORT & STRUCTURE
    • Works under Regional Travel Train Captain
    • Supported by outreach templates and lodging guidelines

    IDEAL FOR SOMEONE WHO
    • Is comfortable communicating with hotels
    • Enjoys coordinating logistics
    • Pays attention to detail and follow-through

    If this role feels like a good fit, please apply using the form below.

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