REGISTRATION & CHECK-IN SUPPORT ROLES

Registration & Check-In Support roles manage the first impression of the Ride Out of the Darkness® event. These volunteers help create a welcoming, organized, and secure experience for every participant—from arrival and registration to food, restrooms, and event flow. This category includes pre-event planning roles as well as event-day operational roles, all of which require professionalism, accuracy, and positive energy.

  • ROLE TYPE
    Registration & Check-In Support Role — 10–12 Month Assignment

    ROLE PURPOSE
    Ensures riders and volunteers have access to free coffee, free water, and breakfast options at the starting location, creating a welcoming and energized start to the event.

    SCOPE OF RESPONSIBILITY
    • Secures breakfast food options (volunteers, donors, or food trucks)
    • Coordinates free coffee and free water availability
    • Works within budget and donation opportunities
    • Coordinates setup timing and location
    • Communicates needs to Operations and Registration teams

    TIME COMMITMENT
    • 10–12 month commitment
    • Average 1–3 hours per month
    • Increased coordination closer to event
    • Event-day presence preferred

    SUPPORT & STRUCTURE
    • Reports to Registration Director
    • Works with Vendor and Operations teams

    IDEAL FOR SOMEONE WHO
    • Enjoys hospitality and planning
    • Is resourceful and organized
    • Understands the value of a strong first impression

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Registration & Check-In Support Role — 10–12 Month Assignment

    ROLE PURPOSE
    Creates a visually welcoming registration and starting location by coordinating decorations, signage, and table setup.

    SCOPE OF RESPONSIBILITY
    • Plans decoration needs for registration areas
    • Decorates tables, signage, and key spaces
    • Ensures branding and visuals are welcoming and consistent
    • Coordinates setup and teardown

    TIME COMMITMENT
    • 10–12 month commitment
    • Average 1–2 hours per month
    • Event-day presence required

    SUPPORT & STRUCTURE
    • Reports to Registration Director
    • Works with Operations and Media teams

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Registration Leadership Role — Event Day Assignment

    ROLE PURPOSE
    Leads the pre-registration check-in process for participants who registered in advance, ensuring accuracy, efficiency, and financial accountability.

    SCOPE OF RESPONSIBILITY
    • Leads pre-registration check-in team
    • Ensures attendees are checked off and signed in correctly
    • Manages assigned cash boxes and funds
    • Trains volunteers on check-in procedures
    • Troubleshoots issues calmly and professionally

    TIME COMMITMENT
    • Event day only
    • Early arrival required

    SUPPORT & STRUCTURE
    • Reports to Registration Director
    • Works closely with Finance team

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Registration Support Role — Event Day Assignment

    ROLE PURPOSE
    Checks in participants who registered in advance.

    SCOPE OF RESPONSIBILITY
    • Checks off names and confirms registration
    • Directs participants to next steps
    • Escalates issues to Check-In Lead

    TIME COMMITMENT
    • Event day only

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE

    Registration Leadership Role — Event Day Assignment

    ROLE PURPOSE

    Oversees registration for participants who did not pre-register, ensuring accurate data collection and money handling.

    SCOPE OF RESPONSIBILITY

    • Leads same-day registration team

    • Oversees sign-ups and payment collection

    • Manages cash boxes and funds

    • Trains volunteers on registration procedures

    • Coordinates with Finance team

    TIME COMMITMENT

    • Event day only

    • Early arrival required

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Registration Support Role — Event Day Assignment

    ROLE PURPOSE
    Registers participants who did not sign up in advance.

    SCOPE OF RESPONSIBILITY
    • Collects participant information
    • Accepts payments under lead guidance
    • Directs attendees to next steps

    TIME COMMITMENT
    • Event day only

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Registration Support Role — Event Day Assignment

    ROLE PURPOSE
    Ensures cash boxes and registration areas remain secure and calm.

    SCOPE OF RESPONSIBILITY
    • Monitors registration tables and cash boxes
    • Watches for issues or concerns
    • Escalates problems to leadership

    TIME COMMITMENT
    • Event day only

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Registration Support Role — Event Day Assignment

    ROLE PURPOSE
    Provides flexible support wherever needed within registration areas.

    SCOPE OF RESPONSIBILITY
    • Covers breaks
    • Assists with overflow
    • Delivers supplies or messages

    TIME COMMITMENT
    • Event day only

    If this role feels like a good fit, please apply using the form below.

  • ROLE TYPE
    Registration & Hospitality Support Role — Event Day Assignment

    ROLE PURPOSE
    Creates a high-energy, welcoming experience for attendees as they arrive and exit their vehicles.

    SCOPE OF RESPONSIBILITY
    • Greets attendees in parking areas
    • Directs people to registration, restrooms, food, and other key areas
    • Builds excitement and positive energy
    • Typically 4–5 greeters per vehicle category

    TIME COMMITMENT
    • Event day only

    IDEAL FOR SOMEONE WHO
    • Is friendly, outgoing, and enthusiastic
    • Enjoys interacting with people
    • Represents the Love Surrounds You™ mission

    If this role feels like a good fit, please apply using the form below.

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